Disclosure & Barring Service (DBS)

Page updated on: 21/10/2021

As an organisation using the Disclosure and Baring Service (DBS) to assess the suitability of applicants for positions of trust, we comply fully with the DBS Code of Practice and undertake to treat all applicants for positions fairly.  We undertake not to discriminate unfairly against any subject of a Disclosure on the basis of conviction or other information revealed.

We are committed to the fair treatment of our staff, potential staff or users of our services, regardless of race, gender, religion, sexual orientation, responsibilities for dependants, age, physical/mental disability or offending background.

We actively promote equality of opportunity for all with the right mix of talent, skills and potential and welcome applications from a wide range of candidates, including those with criminal records.  We select all candidates for interview based on their skills, qualifications and experience.

A disclosure is only requested after a thorough risk assessment has indicated that one is both proportionate and relevant to the position concerned.  For those positions where a Disclosure is required, all application packs, job adverts will contain a statement that a Disclosure will be requested in the event of the individual being offered the position.

Where a Disclosure is to form part of the recruitment process we request that information on a criminal record is detailed on the application form. We guarantee that this information is only seen by those who need to see it as part of the recruitment process and is not taken into consideration in the shortlisting process. Unless the nature of the position allows us to ask questions about a candidates entire criminal record (Self Declaration) we only ask about “unspent” convictions as defined in the Rehabilitation of Offenders Act, 1974.

We ensure that all those who are involved in the recruitment process have available guidance to identify and assess the relevance and circumstances of offences.  We also ensure that they have received appropriate guidance in the relevant legislation relating to the employment of ex-offenders, e.g. the Rehabilitation of Offenders Act 1974.

In a discussion separate to the interview, we ensure that an open and measured discussion can take place on the subject of any offences or other matter that might be relevant to the position.  Failure to reveal information that is directly relevant to the position sought could lead to withdrawal of an offer of employment.

We make every subject of a DBS Disclosure aware of the existence of the DBS Code of Practice and make a copy available on request. We undertake to discuss any matter revealed in a Disclosure with the person seeking the position before withdrawing a conditional offer of employment.

Having a criminal record will not necessarily bar you from working with us.  This will depend on the nature of the position and the circumstances and background of your offences.

For those 18 or over at the time of the offence an adult conviction will be removed from a DBS certificate if:

  • 11 years have elapsed since the date of conviction; and
  • it is the person’s only offence, and
  • it did not result in a custodial sentence

Even then, it will only be removed if it does not appear on the list of offences which will never be removed from a certificate. If a person has more than one offence, then details of all their convictions will always be included.

An adult caution will be removed after 6 years have elapsed since the date of the caution - and if it does not appear on the list of offences relevant to safeguarding.

For those under 18 at the time of the offence the same rules apply as for adult convictions, except that the elapsed time period is 5.5 years The same rules apply as for adult cautions, except that the elapsed time period is 2 years.