Animal Health Service

1. The purpose for which we use your personal data

The information we collect about you will be used for the purpose(s) of:

• Licensing dog breeding, animal boarding and riding establishment
• Enforcement of all statutory functions in relation to animal health

The legal basis for the processing of your information is to comply with our legal obligations to licence and enforce legislation relating to animal health and welfare.  We process personal data regarding criminal convictions and offences for reasons of substantial public interest, on the basis of the animal health legislation we enforce.

It is a legal obligation for you to provide us with the information we need when we ask for it, this may result in an appropriate licence not being granted for the proposed purpose, breaching criminal legislation and potential prosecution.

2. What type of information do we use?

We collect the following types of personal data about you to deliver this service:

Licence applicants:

• Name
• Address
• Date of birth
• Unique reference number
• Contact details
• Bank/payment details when you pay us a fee
• Information about your business

 Individuals we investigate under our enforcement function:

• Name
• Address
• Date of birth
• Gender
• Unique reference number
• Bank/payment details
• Your financial circumstances
• Images/photographs
• Vehicle registration number

We also process personal data regarding criminal convictions and offences where we prosecute an individual.  We do this for reasons of substantial public interest, on the basis of the animal health legislation we enforce.

3. Do we use information received from other sources?

To provide this service, we collect information directly from you but also receive information from the following sources in cases where we have to carry out a criminal investigation:

• The Council’s Council Tax section
• The Council’s Business Rates (NNDR) section
• Planning Services
• Dyfed Powys Police
• Animal Plant and Heath Agency
• Financial Institutions such as banks
• Welsh Government
• Other Local Authorities

The following types of personal data are obtained, depending on the circumstances of the case:

• Name
• Address
• Date of birth
• Gender
• Unique reference number
• Telephone number
• Email address
• Bank/payment details
• Financial circumstances
• Employment and education details
• Housing needs
• Images/photographs
• Vehicle registration number
• Criminal convictions and offences

4. Transferring your information abroad

We use Microsoft Office 365 to process our electronic documents under the terms of a strict agreement, which safeguards your information. This personal data is hosted on servers outside the UK, but only in EU countries which are subject to the General Data Protection Regulation.

We don’t transfer any other information about you outside of the UK.

5. Who has access to your information?

We share your only when there is a need for us to do so.  When we share information, we provide the minimum necessary in each case to the following recipients:

• The Council’s Council Tax section
• The Council’s Business Rates section
• Planning Services
• Dyfed Powys Police
• Animal Plant and Heath Agency
• Financial institutions such as banks
• Welsh Government
• Other Local Authorities

There are other specific situations where we may be required to disclose information about you, such as:

• Where the Council is required to provide the information by law
• Where disclosing the information is required to prevent or detect a crime
• Where disclosure is in the vital interests of the person concerned

6. How long we will keep your information

We will keep your information for six years after a licence expires or a case is concluded, in accordance with the Council’s Retention Guidelines.

7. Your Data Protection rights

You have the right to:

• Obtain access to the personal data that Carmarthenshire Council is processing about you
• Have any inaccurate or incomplete information rectified (corrected)
• Withdraw your consent to processing, where this is the only basis for the processing
• Make a complaint to the Information Commissioner’s Office (ICO), the independent body in the UK which protects information rights

In some circumstances, you may have the right to:

• Object to the processing of your personal information
• The erasure of your personal data
• Restrict the processing of your personal information
• Data portability

8. Contact details

For more information regarding this privacy notice and your rights, please contact:

Data Protection Officer
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP

Email: dataprotection@carmarthenshire.gov.uk

Contact details for the Information Commissioner’s Office along with further guidance on Data Protection legislation can be found on the ICO website .