The proper handling of personal information by Carmarthenshire County Council is very important to the delivery of our services and maintaining public confidence.
Personal data is any information that relates to a person who can be directly or indirectly identified from the information. The terms ‘information’ and ‘personal data’ are used throughout this privacy notice and have the same meaning.
To ensure that the Council treats personal information correctly, we seek to adhere in full to the requirements of Data Protection legislation.
This privacy notice has therefore been produced to explain as clearly as possible what we do with your personal data.
1. The purpose for which we use your personal data
The information we collect about you will be used for the purposes of:
- Identifying the most suitable Employability Programme for you;
- The administration of your involvement in a programme (in accordance with the Welsh Government’s monitoring guidelines)
The legal basis for the processing of your information is that we need to do this to exercise our authority to provide this service and for reasons of substantial public interest to enable us to contribute to the commitments made by the Welsh Government in its National Strategy, Prosperity for All.
2. What type of information do we use?
We collect the following types of personal data about you to deliver this service:
- Your name and contact details
- National Insurance Number
- Date of birth
- Information about your unemployment and previous employment
- Information about the benefits you receive
- Your household, including whether you have children or care for someone
- Whether you or a family member are a veteran or a serving member of the UK Armed Forces
- Information about criminal convictions. We have to know this to make sure we place you on an appropriate support programme.
- Information about your physical or mental health. This also helps us to identify the best type of support for you.
3. Do we use information received from other sources?
To deliver this service, we only collect personal data directly from you, unless you have a criminal conviction, in which case we ask the Probation Service for more information where appropriate and when we need it.
4. Transferring your information abroad
We use Microsoft 365 to process our electronic documents under the terms of a strict agreement, which safeguards your information. This personal data is hosted on servers outside the UK, but only in EU countries which are subject to the General Data Protection Regulation.
We don’t transfer any other information about you outside of the UK.
5. Who has access to your information?
When we share your information, we provide the minimum necessary in relation to the programme you have been referred to. This personal data is shared with following recipients, depending on your circumstances:
- The Welsh Government, for monitoring purposes
- The Probation Service, when we need to contact them for more information
There are also other specific situations where we may be required to disclose information about you, such as:
- Where the Council is required to provide the information by law
- Where disclosing the information is required to prevent or detect a crime
- Where disclosure is in the vital interests of the person concerned
6. How long we will keep your information
We keep your information for as long as you are taking part in a programme and for 10 years after that.
7. Your Data Protection rights
You have the right to:
- Obtain access to the personal data that Carmarthenshire Council is processing about you
- Have any inaccurate or incomplete information rectified (corrected)
- Withdraw your consent to processing, where this is the only basis for the processing
- Make a complaint to the Information Commissioner’s Office (ICO), the independent body in the UK which protects information rights
In some circumstances, you may have the right to:
- Object to the processing of your personal information
- The erasure of your personal data
- Restrict the processing of your personal information
- Data portability
8. Contact details
For more information regarding this privacy notice and your rights, please contact:
Data Protection Officer
Carmarthenshire County Council
Contact details for the Information Commissioner’s Office along with further guidance on Data Protection legislation can be found on the ICO website.