Household Waste Recycling Centre Permits

1. The purpose for which we use your personal data

The information we collect about you will be used for the purposes of providing you with a Household Waste Recycling Permit to enable you to use our facilities at Trostre, Nantycaws, Wernddu and Whitland.

The Council and CWM Environmental Ltd are joint controllers of the personal data used for the purpose of providing and administering permits.

The legal basis for the processing of your information is to exercise authority to provide these services in accordance with the Environment Protection Act 1990.

2. What type of information do we use?

We collect the following types of personal data about you to issue a permit:

• Name
• Address
• Mobile and home telephone number
• Email address

We also ask you for your V5C registration document and one other document to prove that you are a Carmarthenshire resident.  Once we’ve processed your application for a permit, we delete these documents.

3. Do we use information received from other sources?

To deliver this service, we only collect personal data directly from you and do not obtain information about you from any other source.

4. Transferring your information abroad

We use Microsoft Office 365 to process our electronic documents under the terms of a strict agreement, which safeguards your information. This personal data is hosted on servers outside the UK, but only in EU countries which are subject to the General Data Protection Regulation.

We don’t transfer any other information about you outside of the UK.

5. Who has access to your information?

We do not normally share your information with anyone else.

However, there are some specific situations where we may be required to disclose information about you, such as:

• Where the Council is required to provide the information by law
• Where disclosing the information is required to prevent or detect a crime
• Where disclosure is in the vital interests of the person concerned

6. How long we will keep your information

We will keep your information for 18 months from the date of your application for a permit

7. Your Data Protection rights

You have the right to:

• Obtain access to the personal data that Carmarthenshire Council is processing about you
• Have any inaccurate or incomplete information rectified (corrected)
• Withdraw your consent to processing, where this is the only basis for the processing
• Make a complaint to the Information Commissioner’s Office (ICO), the independent body in the UK which protects information rights

In some circumstances, you may have the right to:

• Object to the processing of your personal information
• The erasure of your personal data
• Restrict the processing of your personal information
• Data portability

8. Contact details

For more information regarding this privacy notice and your rights, please contact:

Data Protection Officer
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP

Email: dataprotection@carmarthenshire.gov.uk

Contact details for the Information Commissioner’s Office along with further guidance on Data Protection legislation can be found on the ICO website.