What to include on your invoice

We prefer invoices sent electronically. This helps to support our aim to reduce costs by using and storing less paper.

To ensure we pay you promptly please ensure your invoices are non-editable e.g. pdf (no Word or Excel formats) and include the following:

• The word ‘Invoice/Credit Note’ on the document
• Company Name, address, and contact information including email address
• Company Registration Number
• Addressed to Carmarthenshire County Council (CCC)
• Invoice date
• Unique Invoice number
• Description of goods/service
• The amount being charged (plus vat if applicable)
• VAT registration number (if applicable)
• Payment details (Name, Sort Code and Bank Account)
• If contracted to do work in scope of HMRC’s construction industry tax scheme, a clear breakdown of materials and labour and your Unique Tax Reference (UTR) number
• A valid CCC purchase order (PO) number

The PO number should have been provided to you by the officer(s) procuring your goods/services.

Example Invoice