Chaperoning Licensing

Page updated on: 28/06/2024

A chaperone is someone who is licensed by a local authority to ensure the proper care and supervision of a child/children while taking part in a performances or activity.  They must make certain that they have the best interests of the child/children they are looking after, including their health, well-being and education throughout the time of the performance or activity. 

A chaperone is needed where the child’s parent or teacher is unable to supervise the child/children for the duration of the performance, rehearsal or activity.  School age children, up to and including Year 11, who are taking part in a rehearsal, performance or activity must by law be accompanied by a registered chaperone.  A chaperone can supervise a maximum of twelve children at a time. Performances can include any television, theatre, film or amateur performances as well as sporting activities or modelling.

To register as a Chaperone you will need to apply to the Local Authority where you live. It is necessary for prospective Chaperones to:

  • Complete the Chaperone Application Documents. (For Carmarthenshire County Council – Chaperone Licence Application Form / Chaperone Applicant Consent Form / Code of Conduct – Chaperones)
  • Provide 2 recent Passport Sized Photographs or 1 Digital Photo Selfie (if returning Application Documents via email)
  • Be available to attend an Interview
  • Provide satisfactory recommendations from 2 Referees
  • Complete an Enhanced Disclosure Check (DBS). It is your Employer's responsibility to process the DBS Application. An e-mail will be sent to you with a link to your DBS Application Form. For Applicants who are applying to become a ‘Professional Chaperone’ there is a £40 Enhanced Disclosure Fee. Alternatively, if you have subscribed to the DBS Update Service, give consent for a Status Check to be undertaken.
  • Enrol and successfully complete the Online Training Course provided by the NSPCC: Protecting Children in Entertainment – Training for Chaperones.
    Please Note: There is a fee to enrol onto this course, which is to be paid directly to the NSPCC. This fee is payable by the applicant alone, and will not be reimbursed or covered by Carmarthenshire County Council at any stage.
    Please Note: A copy of your Course Certificate will be requested for, in support of your Chaperone Licence Registration / Application.

You will receive a Chaperone Licence valid for 3 Years from the Date of Issue. This Licence will be recognised by all other Local Authorities, therefore enabling you to work as a Chaperone anywhere in the Country..

If you would like to apply to become a Registered Chaperone with the Local Authority, please contact the Education Welfare Team on A Duty Officer will respond to your query within 5 Working Days.