How long we keep records

Page updated on: 04/08/2023

Adult Care (Please note that the Retention Guidelines in relation to Adult Social Care and Children & Families are currently in the process of being reviewed and are subject to change) - open content

Type of Record
Mental Health	Destroy 10 years after last contact or death
Safeguarding - Barred Cases	Destroy 3 years after death or 80 years after final entry on record - whichever is the earliest
Safeguarding - Non-barred Cases - High Priority	Destroy 30 years after final action on case
Safeguarding - Non-barred Cases - Medium Priority	Destroy 20 years after final action on case.
Safeguarding - Non-barred Cases - Low Priority (Level 3)	Destroy 10 years after final action on case
Safeguarding - Non-barred Cases - Low Priority (Level 2)	Destroy 5 years after final action on case.
Safeguarding - Non-barred Cases - Low Priority (Level 1)	Destroy 3 years after final action on case
Safeguarding - service users	Destroy 6 years after last contact or death
Day service provision	Destroy 6 years after last contact or death
Learning disability	Destroy 6 years after last contact or death
Physical disabilities	Destroy 6 years after last contact or death
Sensory disability	Destroy 6 years after last contact or death
Rehabilitation and discharge	Destroy 6 years after last contact or death
Occupational therapy	Destroy 6 years after last contact or death
Domiciliary Care	Destroy 3 years after last contact or death
Substance Misuse	Destroy 10 years after last contact or death
Provision of services	Destroy 7 years after last contact or death
Residential Homes - registers	Permanent. Offer to County Archives Service
Residential Homes - diaries	Destroy 25 years after end of year
Residential Homes – handover notes	Destroy 25 years after end of year
Residential Homes – Staff Rota	Destroy 25 years after end of year
Residential Homes – Staff Files	Destroy 6 years after termination
Timesheets	Destroy 6 years after end of year
Deputyships	Destroy in accordance with category of service user e.g. Mental Health – Destroy 10 years after death or last contact
Finance - Fairer Charging, Collections	Destroy 6 years after last action
Blue Badge Licences	Destroy 2 years after issue
European Objective 1 and Interreg grant-funded Project Grants	For the 2000-2006 Programme, WEFO have confirmed 30th September 2017 as the latest retention date for these projects.
European Convergence & Interreg grant -funded Project Files 2007-13	For the 2007-2013 Programme, the earliest, for each and every project, the original documentation can be destroyed is December 2024
Rural Development Plan (RDP) grant-funded Project Files - 2007-13 programme	The earliest, for each and every project, the original documentation can be destroyed is December 2024
Rural Development Plan (RDP) grant-funded Project Files 2014-2020 programme	The earliest, for each and every project, the original documentation can be destroyed is December 2030
European Structural Investment Fund Programmes 2014-2020	The earliest for each and every project, the original documentation can be destroyed is at least 3 years following closure of project. Retention date will be project specific as per approval letter/SLAs where Authority is not the lead beneficiary

Children & Families (Please note that the Retention Guidelines in relation to Adult Social Care and Children & Families are currently in the process of being reviewed and are subject to change) - open content

Type of record	Retention periods
Additional Learning Needs	Destroy 21 years from closure
Adoption: Children’s Files	Destroy 100 years from adoption
Adoption: Adoptive Parents’ Files	Destroy 100 years from adoption
Adoption: Non approved prospective adopters	Destroy 10 years from closure
Children's Employment Permits	Destroy 12 years after expiry of permit
Child in Need	Destroy 10 years from closure
Educational and Child Psychology	Destroy 35 years from closure
Education Welfare	Destroy 21 years from closure
Fostering: Children’s Files	Destroy 75 years from 18th birthday
Fostering: Carers' Files	Destroy 35 years after last contact or death
Fostering: Non approved prospective foster carers	Destroy 10 years from closure
Learning Disabilities	Destroy 10 years from closure Transfer to Adult team if 18th birthday falls within retention period
Looked After	Destroy 75 years from 18th birthday
Physical Disabilities	Destroy 10 years from closure
Safeguarding	Destroy 35 years from closure
Residential Homes (Looked After)	Permanent Offer to County Archives Service 35 years from closure
Residential Homes (Respite): Children's Files	Destroy 75 years from 18th birthday
Residential Homes (Respite) Homes' files e.g. Rotas, Handover	Destroy 35 years from closure
Training Only if employee worked with children.	Destroy 25 years after termination of employee
Youth Offending and Prevention	Destroy 25 years from date of birth
Staff Supervision Notes	Destroy 25 years from termination of employment

Community Safety & Emergencies - open content

Type of record	Retention periods
Emergency/Disaster plan	Permanent. Offer to County Archive Service
Test results for emergency/disaster plan	Destroy 10 years after closure
Major incidents, all activities whether emergency plan has been invoked or not	Permanent. Offer to County Archive Service
Minor incidents	Destroy 10 years after closure

Council Property - open content

Type of record	Retention periods
Maintenance of council property - Manuals	Review 7 years after last action
Maintenance of council property - School building files	Review every 7 years
Maintenance of council property - Maintenance	Review - 7 years after last action (Life of ownership plus 15 years)
Maintenance of council property - Case files	Review - 7 years after last action (Life of ownership plus 15 years)
Maintenance of council property - Refurbishment tenders and contracts	Review - 7 years after conclusion of transaction
Maintenance of council property - Responsive maintenance case files	Review - 7 years after last action (Life of ownership plus 15 years)
Property acquisition and disposal - Disposals and Acquisitions	Review - 12 years after all obligations/entitlements concluded
Property acquisition and disposal - Disposals - Sale or write-off of property.	Review - 15 years after obligations or entitlements are concluded - Offer material re major/significant properties to Archivist for review.
Leasing and Occupancy -Lease, valuation queries, applications	Review 15 years after the expiry of the lease
Leasing and Occupancy -Requests for works, cleaning etc	Review 7 years after the conclusion of the transaction that the record supports
Housing Provision - Stock monitoring records	Review 4 years after last action
Review of Assets Status - Inventories, stocktaking, surveys of usage	Review 5 years after administrative use is concluded
Asbestos Monitoring	Review 40 Years from last action

Democracy - open content

Type of record	Retention periods
Draft minutes	Destroy after date of confirmation of the minutes
County Council Minutes	Permanent
Partnership, Agency and External Meetings	Permanent
Partnership, Agency and External Meetings	Destroy 3 years after last action
Political Parties Papers	Destroy 3 years after last action
Declaration of Interests	Destroy 1 year after ceasing to be an elected member
Details of the public who attend and speak at Council meetings	Destroy 3 months after meeting
Enquiries made though Councillor enquiry system	Destroy 6 years after receipt of enquiry
Elected members and co-opted representatives' details	Destroy 6 years after ceasing to be an elected or co-opted member
Complaints	Destroy 6 years after last action

Economic Development - open content

Type of record	Retention periods
Sustainable Development	Until superseded or revoked
Strategy	Until superseded then consider if important enough to archive
Regional Development	Drafts to be destroyed on approval of plan
Community Development	Permanent. Offer to County Archive Service
Marketing Voluntary Sector Development	Until superseded
Business Development – Business Associations	Destroy after 7 years
Business development – unsuccessful projects	Destroy after 5 years
European Objective 1 and Interreg grant-funded Project Grants	For the 2000-2006 Programme, WEFO have confirmed 30th September 2017 as the latest retention date for these projects.
European Convergence & Interreg grant -funded Project Files 2007-13	For the 2007-2013 Programme, the earliest, for each and every project, the original documentation can be destroyed is December 2024
Rural Development Plan (RDP) grant-funded Project Files - 2007-13 programme	The earliest, for each and every project, the original documentation can be destroyed is December 2024
Rural Development Plan (RDP) grant-funded Project Files 2014-2020 programme	The earliest, for each and every project, the original documentation can be destroyed is December 2030
European Structural Investment Fund Programmes 2014-2020	The earliest for each and every project, the original documentation can be destroyed is at least 3 years following closure of project. Retention date will be project specific as per approval letter/SLAs where Authority is not the lead beneficiary

Education and Skills (Please note that the Retention Guidelines in relation to Adult Social Care and Children & Families are currently in the process of being reviewed and are subject to change) - open content

Type of record	Retention periods
Additional Learning Needs	Destroy 35 years from closure
Educational and Child Psychology	Destroy 35 years from closure
Education Welfare	Destroy 21 years from closure
School Base Counselling	Destroy 25 years from Date of Birth
Child Performance & Child Work permit applications	Destroy 2 years after entitlement lapses
Free School Meals	Destroy 6 years from closure
School Meal Payments	Destroy 3 years from closure
School Admissions	Destroy 3 years from admittance
School Uniform Grant	Destroy 6 years from closure
Pupil Development Grant	Destroy 6 years from closure
Provision of School Transport	Destroy 6 years after school/college transport ceases
Adult Education	Destroy 6 years from closure - seek authorisation from WG if project/programme is funded by WG
All other records	Information Management Toolkit for Schools (.pdf) Opens in a new tab

Electoral Services - open content

Type of record	Retention periods
Summary certification of those eligible to vote	Permanent. Offer to County Archive Service
Voting - Local elections only	Destroy 6 months from close of poll
Voting - All national elections such as Referendums, Parliamentary and National Assembly	Destroy 6 months from close of poll
Results – Declaration of results	Destroy 6 months from date of election
Election Expenses –Local, National and Referendum elections	Destroy 24 months from date of election
Election Expenses – Community	Destroy 12 months from date of election
Postal Vote Applications	Destroy when cancelled down by Elector or deceased
House Enquiry Forms	Scanned into system and destroyed post 1 Dec of each year when new register comes into force
Individual Electoral Registration Forms, including Anonymous registration forms, oversee elector forms, Declaration of Local connection	Scanned into system and destroyed once elector's registration has successfully been processed
Nomination Papers	Destroy 12 months from date of election

Finance - open content

Type of record	Retention periods
Pensions	Destroy 6 years from date of last pension payment
Reporting	Permanent - Offer to County Archive Service
Reporting	Destroy when administrative use is concluded
Reporting	Destroy - Minimum of 3 years from date of last entry
Reporting	Destroy - Minimum of 3 years from date of last entry
Maintaining assets	Destroy - 7 years after last action
Loan Register	Permanent - Offer to County Archive Service
Borrowing	Destroy 7 years after the loan has been repaid
Budget	Destroy 2 years after administrative use is concluded
Budget - Annual	Permanent - Offer to County Archive Service
Budget - Drafts and Estimates	Destroy 2 years after budget is adopted
Capital monitoring	Destroy 6 years from EOY
Funding Bids	Destroy 7 years from EOY
Rail Warrants	Destroy 6 years from EOY
Bank and Credit Card Statements	Destroy 6 years from EOY
Petty Cash Claims	Destroy 3 years
Purchase Orders and payments	Destroy 6 years after the conclusion of the transaction
Receipts	Destroy 6 years
Sub-contractor payments	Destroy 6 years
Delivery Notes	Destroy 2 years from EOY
Creditor Revenue Invoices: Centrally processed Opens in a new tab	Destroy 3 years from EOY
Creditor Revenue Invoices: Processing devolved to services areas	Destroy 6 years from EOY
Capital Invoices	Destroy 6 years from EOY
Cheque Requests	Destroy 3 years from EOY
BACS Controls Totals	Destroy 2 years from EOY
Statements - phones	Destroy 2 years from EOY
Statements - postal remittance	Destroy 3 years from EOY
Internal recharging	Destroy 3 years from EOY
Income Monitoring	Destroy 3 years from EOY
NI Notification and input records	Destroy 2 years from termination of employee
Council Tax Property Valuations	Permanent - Offer to County Archive Service
Council Tax and Business Rates Property Correspondence	Destroy 7 years from EOY
Housing Benefits	Destroy 7 years from the end of the year eligibility ceases.
VAT Receipt Book	Destroy 6 years from EOY
Car & Telephone Allowance Returns to I.R.	Destroy 6 years from EOY
Mileage Claims	Destroy 3 years from EOY
Payroll	Destroy 7 years from EOY
Summary pay reports	Destroy after administrative use is concluded
Mortgages	Destroy 6 years after last payment
Right to Buy	Destroy 12 years after sale of house
Rent Payments	Destroy 7 years from EOY
Home Improvement Grants	Destroy 6 years after last payment for grants under £50 000, For grants over £50 000 destroy 12 years after last payment
Asset Register	Permanent - Offer to County Archive Service
Subsidiary asset registers	Destroy 7 years after the conclusion of the transaction
Review of Assets Status	Destroy 5 years after administrative use is concluded
Stores Tickets	Destroy 3 years after administrative use is concluded
Maintaining Assets	Destroy 7 years after last action
Maintaining Plant and Equipment	Destroy 7 years after sale or disposal
Asset Acquisition and Disposal	Destroy 6 years, if under £50 000 or 12 years if over £50 000, after all obligations/entitlements are concluded
Insurance policies and Correspondence	Destroy 12 years after the terms of the policy have expired
Insurance renewal	Destroy 5 years after the insurance policy has been renewed
Insurance Claims	Destroy 7 years after all obligations/entitlements are concluded (allowing for the claimant to reach 25 years of age
European Objective 1 and Interreg grant-funded Project Grants	For the 2000-2006 Programme, WEFO have confirmed 30th September 2017 as the latest retention date for these projects.
European Convergence & Interreg grant -funded Project Files 2007-13	For the 2007-2013 Programme, the earliest, for each and every project, the original documentation can be destroyed is December 2024
Rural Development Plan (RDP) grant-funded Project Files - 2007-13 programme	The earliest, for each and every project, the original documentation can be destroyed is December 2024
Rural Development Plan (RDP) grant-funded Project Files 2014-2020 programme	The earliest, for each and every project, the original documentation can be destroyed is December 2030
European Structural Investment Fund Programmes 2014-2020	The earliest for each and every project, the original documentation can be destroyed is at least 3 years following closure of project. Retention date will be project specific as per approval letter/SLAs where Authority is not the lead beneficiary

Health and Safety - open content

Type of record	Retention periods
Ensuring health of staff - Health questionnaires,recommendations, restrictions	Destroy 75 years after DOB
Eye Testing for Display screen	Destroy 3 years after test
Equipment inspection	Destroy 6 Years from destruction of the equipment
General Monitoring	Destroy 3 Years from last action
Asbestos Monitoring	Destroy 40 Years from last action
Radon Monitoring	Destroy 50 Years from last action or at age 75 years whichever is the greater
Ensuring safe systems of work	Retain until superseded or process ceases +1 year
Risk assessment	Destroy 3 Years from last assessment
Accident books and reports - Adults	Destroy 5 Years from closure
Accident books and reports - Children	Destroy 25 Years from closure

Type of record	Retention periods
Registration of individuals housing applications	Permanent - Offer to County Archive Service
Unsuccessful applications	Destroy 5 years after closure
Management of the tenancy of an individual tenant	Destroy 12 years after termination of tenancy
Unsuccessful applications - Homeless	Destroy 5 years after closure
Management of the tenancy of previously homeless individual tenant	Destroy 12 years after termination of tenancy
Home Improvement Grants	Destroy 6 years after last payment for grants under £50 000, For grants over £50 000 destroy 12 years after last payment
Rent arrears	Destroy 7 years after closure
Right to buy	Destroy 12 years from termination of tenancy

Type of record	Retention periods
Training - not occupational health and safety or children related	Destroy 2 years after action completed
Training (concerning children)	Destroy 35 years after training completed, or last entry
Training (occupational health and safety training)	Destroy 50 years after training completed
Training (materials)	Destroy 1 year after course is superseded
Training (proof of completion)	Destroy 10 years after action completed

Type of record	Retention periods
Contracts/Tenders - Ordinary Contracts	Destroy 2 years after contract let or not proceeded with
Contracts/Tenders - Contracts Under Seal	Destroy 6 years after terms of contract have expired
Unsuccessful Tenders	Destroy 1 year after start of contract
Tender Issuing and Return	Destroy 1 year after start of contract
Conveyancing	Destroy 12 years after closure
Registration	Destroy 3 years after closure
LItigation	Destroy 15 years after last action
Advice on point of law	Destroy 3 years after last action - unless a major precedent, then offer to County Archive Service
Agreements	Destroy 6 years after agreement expires or is terminated
Tenancy Agreements	Destroy 6 years after agreement expires or is terminated
Tenancy Agreements	Destroy 12 years after agreement expires or is terminated

Type of record	Retention periods
Season Tickets for parking	Destroy 6 years from closure
Bookings	Destroy at end of current year
Rallies	Destroy at end of current year
Event Management	Destroy at end of current year
Beach Access Permits	Destroy at end of current year
Participation in activities	Destroy at end of current year
Disclosure and Barring Service Checking	Destroy 6 months after receipt
Invoices	Destroy 6 years from EOY
Contact List Consents	Destroy immediately after withdrawal of consent or notification of death
Artists' details	Destroy immediately after event, exhibition or activity
Arts Customer details	Destroy immediately after event, exhibition or activity
Volunteers	Destroy immediately after termination
Libraries' Membership	Destroy 3 years after termination of membership
Sport and Leisure Membership Details	Destroy 25 months after termination of membership
Theatres' orders, reservations and bookings	Destroy 1 year after inactivity
European Objective 1 and Interreg grant-funded Project Grants	For the 2000-2006 Programme, WEFO have confirmed 30th September 2017 as the latest retention date for these projects.
European Convergence & Interreg grant -funded Project Files 2007-13	For the 2007-2013 Programme, the earliest, for each and every project, the original documentation can be destroyed is December 2024
Rural Development Plan (RDP) grant-funded Project Files - 2007-13 programme	The earliest, for each and every project, the original documentation can be destroyed is December 2024
Rural Development Plan (RDP) grant-funded Project Files 2014-2020 programme	The earliest, for each and every project, the original documentation can be destroyed is December 2030
European Structural Investment Fund Programmes 2014-2020	The earliest for each and every project, the original documentation can be destroyed is at least 3 years following closure of project. Retention date will be project specific as per approval letter/SLAs where Authority is not the lead beneficiary

Type of record	Retention periods
Corporate plans; Strategy plans; Annual reports	Permanent. Offer to County Archive Service
Corporate Planning and Reporting - Team / unit business	Destroy 3 years from closure
Statutory returns	Destroy 7 years from closure
Policy, Procedures, Strategy and Structures - Final versions	Permanent. Offer to County Archive Service
Policy, Procedures, Strategy and Structures - Monitoring and Review	Destroy 5 years from closure
Complaints - Register of complaints	Permanent. Offer to County Archive Service
Complaints - Responding to Complaints	Destroy 6 years from closure
Complaints - Reports resulting in a significant change to policy or procedures	Permanent. Offer to County Archive Service
Customer Services	Destroy 2 years from closure
Publications - Designing information for publication	Destroy 3 year from publication
Publications - All Publications	Permanent. Offer to County Archive Service
Media Relations - Media Engagement	Destroy 3 years from closure
Media Relations - Newspaper clippings; media reports	Permanent. Offer to County Archive Service
Marketing	Permanent. Offer to County Archive Service
Civic and Royal Events - Photographs; videos; sound	Permanent. Offer to County Archive Service
Civic and Royal Events - Organisation of events	Destroy 7 years after administrative use is concluded
Performance Management	Destroy 5 years from closure
Partnership, Agency and External Meetings	Permanent. Offer to County Archive Service
Public Consultation - Significant Policies	Destroy 5 years from closure
Public Consultation - Minor Policies	Destroy 1 year from closure
CCTV	Destroy 31 days and re-written

Type of record	Retention periods
Records containing superannuation information	Destroy 6 years from date of last pension payment
Terminated staff files - staff working with children	Review 25 years from termination
Terminated staff files - staff working with vulnerable adults	Review 6 years from termination
Terminated staff files - staff not working with children or vulnerable adults	Destroy 6 years from termination
Terminated staff files	See below for retention period for European Funded Programmes relating to staff not working with children or vulnerable adults. For staff working with children - Review 25 years from termination. For staff working with vulnerable adults - Review when project records are authorised to be destroyed.
Disciplinary and Capability - Oral warning	Destroy after 6 months
Disciplinary and Capability- Written warning	Destroy after 1 year
Disciplinary and Capability - Final warning	Destroy after 18 months
Disciplinary - Unfounded	Destroy immediately - except safeguarding issues
Grievances investigation - founded	The retention period relies on outcome of investigation, therefore refer to Disciplinary retentions.
Grievances investigation - unfounded	Destroy immediately
Equality - investigation and reporting	Destroy 5 years after action completed
Collective disputes	Offer to County Archive Service
Recruitment	Destroy 6 months year after recruitment
Performance and HPP - Probation reports and appraisals	Destroy 2 years after action completed, unless formal procedure is instigated
Leave - jury service, special leave and annual leave	Destroy 2 years after action completed
Statutory Absence - sickness, maternity, paternity and adoption	Destroy 6 years from termination
Attendance - Flexi sheets	Destroy after 6 months
Attendance - Timesheets	Destroy 6 years from EOY
Negotiations and Disputes concerning significant directions	Permanent.Offer to County Archive Service
Equal Pay Claims	Destroy 6 years after action completed
Routine training - not relating to children or occupational health and safety	Destroy 2 years after training completed
Training - concerning children	Destroy 35 years after training completed, or last entry
Training - occupational health and safety	Destroy 50 years after training completed, or last entry
Disclosure and Barring Service Checking	Destroy 6 months after receipt

Type of record	Retention periods
Structure Plan	Permanent. Offer to County Archive Service
Local Plan	Permanent. Offer to County Archive Service
Town Centre plans	Permanent. Offer to County Archive Service
Unitary Development plans	Permanent. Offer to County Archive Service
Consultation to gain approval for the Structure Plan (Unitary Development Plans) or Local Plans	Permanent. Offer to County Archive Service
Recording information on historical buildings, monuments and ecology at a specific site	Permanent. Offer to County Archive Service
Waste Planning application cases	Permanent. Offer to County Archive Service
Mineral Planning applications cases	Permanent. Offer to County Archive Service
Mineral and Landfill Site Monitoring	Destroy 10 years after date of visit
Amnual SWRAWP Mineral Surveys	Permanent. Offer to County Archive Service
Amendments to definitive map	Permanent. Offer to County Archive Service
Land Use surveys	Permanent. Offer to County Archive Service
Representations - Objections, Letters of Support etc	Destroy 15 years after decision. Offer controversial/high profile schemes to County Archive Service
Appeals	Destroy 15 years after decision. Offer controversial/high profile schemes to County Archive Service
Planning application files and plans	Offer to County Archive Service 15 years after decision
Planning application files and plans - listed buildings	Permanent. Offer to County Archive Service
Planning application register	Transfer planning application register to County Archive Service once the register has been completed (or at arranged intervals if it is held electronically)
Planning enforcement investigations	Destroy 10 years after conclusion of the case
Planning Enforcement Notices	Destroy 10 years after conclusion of the case
Tree preservation orders	Refer all files relating to policy to the County Archive Service. Destroy other files 7 years after administrative use concluded
Building Control registers	Permanent. Offer to County Archive Service
Building Control Application files and plans	Destroy 10 years after the issue of a certificate of final inspection
Enforcing building or land regulations	Destroy 3 years after conclusion of case
Common Land	Permanent. Offer to County Archive Service
Coed Cymru	Permanent. Offer to County Archive Service
Rural Conservation	Permanent. Offer to County Archive Service
Built Heritage Courses	Destroy 6 years after completion of course

Type of record	Retention periods
Licensing - Taxi drivers, animal movement, gaming etc	Destroy 7 years after registration or entitlement lapses
Licensing - Process involved in licensing sites for the holding or use of toxic or hazardous substances. (including petroleum, agricultural chemical products or herbicides)	Permanent - Offer to County Archive Service
Licensing - Authorisations for festivals or larger events	Destroy 20 years after event
Enforcement - Animal Health	Destroy 7 years after case is concluded
Licensing - Animal Health	Destroy 7 years after licence expires
Notification	Destroy 2 years after the matter is concluded
Trading Standards Samples and Inspections	Destroy 7 years from last action
Trading Standards Consumers' Details	Destroy 7 years from last action
Prosecution	Destroy 7 years from last action
Food Inspection Samples and Inspections	Destroy 7 years from last action
Complaint Investigation and Enforcement	Destroy 7 years from last action
Sample and Product Testing	Destroy 7 years from last action
CCTV	Destroy 31 days and re-written

Type of record	Retention periods
Insurance policies and Correspondence	Destroy 12 years after the terms of the policy have expired
Insurance renewal	Destroy 5 years after the insurance policy has been renewed
Insurance Claims	Destroy 7 years after all obligations/entitlements are concluded (allowing for the claimant to reach 25 years of age
Insurance register	Permanent - Offer to County Archive Service

Type of record	Retention periods
Structure Plan	Permanent. Offer to County Archive Service
Local Transport Plan	Permanent. Offer to County Archive Service
Recording location of highways, bridle paths and rights of way	Permanent. Offer to County Archive Service
Amendments to Definitive Map	Permanent. Offer to County Archive Service
Road Adoption	Permanent. Offer to County Archive Service
Receiving, considering and responding to submissions and objections to planning schemes and amendments	Destroy 7 years after decision. Offer controversial/high profile schemes to Archivist
Infrastructure and transport regulations enforcement	Destroy 50 years after enforcement notice. Destroy 3 years after compliance with enforcement notice.
Traffic Management	Destroy 7 years after action completed
Traffic Management	Destroy 3 years after action completed
Civil Parking Enforcement	Destroy 6 years after closure
Residents' Parking Permits	Destroy 6 years after superseded or last action
Planning, designing, programming and constructing roads, streets, bridges, and tunnels	Permanent. Offer to County Archive Service for review
Provision of municipal services in relation to infrastructure within the local authority	Destroy 7 years after last action
Maintenance and repairing roads, streets, bridges, bridle paths, rights of way and tunnels	Destroy 12 years after action completed
Public Transport	Destroy 3 years after superseded or last action
School Transport and Travel	Destroy 6 years after superseded or last action
European Objective 1 and Interreg grant-funded Project Grants	For the 2000-2006 Programme, WEFO have confirmed 30th September 2017 as the latest retention date for these projects.
European Convergence & Interreg grant -funded Project Files 2007-13	For the 2007-2013 Programme, the earliest, for each and every project, the original documentation can be destroyed is December 2024
Rural Development Plan (RDP) grant-funded Project Files - 2007-13 programme	The earliest, for each and every project, the original documentation can be destroyed is December 2024
Rural Development Plan (RDP) grant-funded Project Files 2014-2020 programme	The earliest, for each and every project, the original documentation can be destroyed is December 2030
European Structural Investment Fund Programmes 2014-2020	The earliest for each and every project, the original documentation can be destroyed is at least 3 years following closure of project. Retention date will be project specific as per approval letter/SLAs where Authority is not the lead beneficiary

Type of record	Retention periods
Provision of Garden Waste Collection	Destroy 2 years after last action
Provision of Assisted Lifts	Destroy 1 years after last action
Provision of Trade Waste Collection	Destroy 5 years after last action
Provision of Bulky Waste Collection	Destroy at end of current financial year
Enforcement - Case Files	Destroy 7 years after case closed
Enforcement - Fixed Penalty Notices	Destroy 2 years from notice
Waste Collection - Trade	Destroy 2 years after last action
Waste Collection - Household Waste	Destroy 2 years after last action
Waste Collection - Hazardous Substances	Destroy 6 years after last action
Waste Sites - Equipment	Destroy 6 years after use
Waste Sites - Inspections	Destroy 6 years after inspection
Waste Sites - Management of sites	Offer to County Archive Service
Waste Sites - Permits	Destroy 7 years after permit expires
Waste Sites - Short Term Storage	Destroy 10 years after site closure
European Objective 1 and Interreg grant-funded Project Grants	For the 2000-2006 Programme, WEFO have confirmed 30th September 2017 as the latest retention date for these projects.
European Convergence & Interreg grant -funded Project Files 2007-13	For the 2007-2013 Programme, the earliest, for each and every project, the original documentation can be destroyed is December 2024
Rural Development Plan (RDP) grant-funded Project Files - 2007-13 programme	The earliest, for each and every project, the original documentation can be destroyed is December 2024
Rural Development Plan (RDP) grant-funded Project Files 2014-2020 programme	The earliest, for each and every project, the original documentation can be destroyed is December 2030
European Structural Investment Fund Programmes 2014-2020	The earliest for each and every project, the original documentation can be destroyed is at least 3 years following closure of project. Retention date will be project specific as per approval letter/SLAs where Authority is not the lead beneficiary

Type of record	Retention periods
Systems Development & Support - Management of Systems	Destroy - 2 years after system no longer used
Systems Development & Support - Design and construction of systems.	Destroy - 2 years after system no longer used
Systems Development & Support -Development	Destroy - 2 years after system no longer used
Systems Development & Support - Implementation	Destroy - 2 years after system no longer used
Systems Development & Support - Integration and interfaces	Destroy - 2 years after system no longer used
Systems Development & Support - Maintenance	Destroy - 2 years after system no longer used
Systems Development & Support - Manuals	Destroy - 2 years after system no longer used
Council Website	Offer to County Archive Service

Type of record	Retention periods
FOIA Requests - Anonymised summary	Permanent. Offer to County Archive Service
FOIA Requests - Requests not subject to Internal Review or complaint to ICO	Destroy 2 years after response to request
FOIA Requests - Requests subject to Internal Review or complaint to ICO	Destroy 3 years after Internal Review/ICO investigation is completed or Information Tribunal is concluded
Data Protection - Subject Access requests	Destroy 5 years after administrative use is concluded
Introduction of standards, authorities, restraints and verifications - Registers, Indexes, Classification Schemmes	Permanent. Offer to County Archive Service
Management of collections of records transferred to the archives - Accession Registers, depositor files	Permanent. Offer to County Archive Service

Council & Democracy

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