Legal Services
The proper handling of personal information by Carmarthenshire County Council is very important to the delivery of our services and maintaining public confidence.
Personal data is any information that relates to a person who can be directly or indirectly identified from the information. The terms ‘information’ and ‘personal data’ are used throughout this privacy notice and have the same meaning.
To ensure that the Council treats personal information correctly, we seek to adhere in full to the requirements of Data Protection legislation.
This privacy notice has therefore been produced to explain as clearly as possible what we do with your personal data.
1. The purpose for which we use your personal data
We use the information we collect and store for the following purposes:
- To provide legal advice to Council members and officers and to external bodies to which we also provide Legal advice, such as the Dyfed-Powys Police and Crime Panel
- To conduct legal proceedings on behalf of the Council before courts and tribunals
- To conduct other legal transactions on behalf of the Council such as Property sales and transfers
The lawful basis for the processing this information is:
- Article 6.1(c) of the UK General Data Protection Regulation – where there is a statutory obligation imposed on the Council to do something, or
- Article 6.1(e) of the UK General Data Protection Regulation - where the Council is performing a task in the public interest, or in the exercise of the Council's official authority.
We collect and use information about your health and other special category (sensitive) personal data where we need to do so for the purposes outlined above.
Information about criminal convictions is also processed under the control of official authority, where this is necessary for the purposes set out above.
2. What type of information do we use?
We collect the following types of personal data to deliver this service:
- Name
- Address
- Date of birth
- Information about gender or gender identification
- Unique reference numbers
- Telephone numbers
- Email addresses
- Bank/payment details
- Family composition
- Your social circumstances
- Your financial circumstances
- Employment and education details
- Information about housing needs
- Images/photographs
- Vehicle Registration numbers
Where relevant, we use the following types of sensitive personal data (known as special category data):
- Information about your health
- Race or ethnic origin
- Political opinions
- Religious or philosophical beliefs
- Trade union membership
- Information about your sexual life or your sexual orientation
- Convictions and criminal offences
3. Do we use information received from other sources?
To provide this service, we collect personal data directly from you but we also obtain information about you from the following sources:
- All other Council departments for which we provide legals services
- The Courts and Tribunals
- Other local authorities
- The UK and Welsh Governments and national governmental agencies
- The Police and National Health Service
- Third sector organisations such as Charities and Community groups
- Other private individuals, private sector businesses and their legal representatives.
4. Transferring your information abroad
We use Microsoft Office 365 to process all of our electronic documents under the terms of a strict agreement, which safeguards your information. This personal data is hosted on servers outside of the UK, but only in EU countries which are subject to the General Data Protection Regulation.
5. Who has access to your information?
We share your personal data only when there is a need for us to do so. When we do this, we provide the minimum amount of information that is necessary in each case to the following recipients:
- Members and Officers of the Council
- External legal professionals who work for us
- Courts and Tribunals
- UK and Welsh Governments
- Other local authorities
- The Police and National Health service
- Third sector organisations such as Charities and Community groups
- Other private individuals, private sector businesses and their legal representatives
There are also other specific situations where we may be required to disclose information about you, such as:
- Where we are required to provide the information by law
- Where disclosing the information is required to prevent or detect a crime
- Where disclosure is in the vital interests of the person concerned
6. How long we will keep your information
We will keep your information for as long as necessary in accordance with the Council’s Retention Guidelines
7. Your Data Protection rights
You have the right to:
- Obtain access to the personal data that Carmarthenshire Council is processing about you
- Have any inaccurate or incomplete information rectified (corrected)
- Withdraw your consent to processing, where this is the only basis for the processing
- Make a complaint to the Information Commissioner’s Office (ICO), the independent body in the UK which protects information rights
In some circumstances, you may have the right to:
- Object to the processing of your personal information
- The erasure of your personal data
- Restrict the processing of your personal information
- Data portability
8. Contact details
For more information regarding this privacy notice and your rights, please contact:
Data Protection Officer
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
Email: dataprotection@carmarthenshire.gov.uk
Contact details for the Information Commissioner’s Office along with further guidance on Data Protection legislation can be found on the ICO website .
Council & Democracy
The Council
Councillors, AMs and MPs
- Your County Councillor
- Public Participation Strategy and Petition Scheme
- Councillor allowances and interests
- Town & Community Councillors
- Members of Welsh Parliament
- Members of Parliament
- Become a Councillor
Council departments
Have your say
- Llandovery Active Travel Improvements
- Carmarthenshire County Council Play Survey 2024
- A Community Transport Strategy for Carmarthenshire
- Draft Supplementary Planning Guidance: Carmarthenshire Shopfront Design Guide
- Draft Supplementary Planning Guidance: Conservation Areas: An Essential Guide to their Enhancement
- Draft Supplementary Planning Guidance: Appropriate Repair, Maintenance and Energy Efficiency in Traditional Buildings: Guidance for Sustainability
- Draft Supplementary Planning Guidance: Methodology for Determining Sites of Importance for Nature Conservation (SINCs) in Carmarthenshire
- Draft Supplementary Planning Guidance: Open Space
- Draft Supplementary Planning Guidance: Welsh Language
- Additional Licensing Scheme for HMOs
- Active Travel Carmarthen
- Llanelli Active Travel Engagement
- Gambling Policy Review
- Modernising Education Programme Strategy
- Social Housing Allocations policy
- Allotment and Community Growing Survey
- Habitats Regulations Assessment for the 2nd Deposit Revised Local Development Plan 2018-2033
- Integrated Sustainability Appraisal for the 2nd Deposit Revised Local Development Plan 2018-2033
- STAR Tenant Satisfaction Survey
- Carmarthenshire Residents Survey 2023
- Primary Rising 4s Policy 2025/26 Consultation
- Budget Consultation 2024
- Tumble Active Travel Masterplan Scheme
- Shaping Digital Carmarthenshire
- Leisure Strategy 2023-33 community consultation
- 20mph Speed limits
- Actif Places Consultation
- Strategic environmental Assessment and Habitats Regulations Assessment
- Carmarthenshire Residents Survey 2024
- Licensing of Dog Breeding in Carmarthenshire
- Charging policy for social care services
- Local Flood Risk Management Strategy 2024-2030
Committees & Meetings
- Agendas and minutes
- Governance & Audit Committee
- Council Diary
- Democratic Services Committee
- Cabinet
- Officer decisions
- Forward Plans
- Planning Committee
- Scrutiny
- Standards Committee
- Standing Advisory Council for Religious Education (SACRE)
Strategies and plans
The Council Budget
Council Budget
- Budget Digest
- Statement of accounts
- Dyfed Pension Fund
- Education through regional working (ERW)
- Swansea Bay City Deal
- Simple ways to save the Council money
Council Performance
- Performance Management
- Audit Inspections & Reports
- The Well-being of Future Generations Act
- Council's Annual Report 2022-23
Public notices
Brexit guidance
Welsh Language
Climate Action Carmarthenshire
- What are we doing?
- What is the Welsh Government doing?
- Climate Change
- What can we do?
- Why take action?
- Save money on energy bills
- Reduce carbon emissions
- Enhance property value
- Promote health and community well-being
- Green travel choices
- Green daily choices
- Green food choices
Equality & Diversity
Armed Forces Covenant
Elections & Voting
- UK Parliamentary General Election
- Police and Crime Commissioner Elections 2024
- Senedd Elections 2026
- Voting
- Eligibility to vote
- How do I vote?
- Changes to Postal and Proxy Voting
- Register to vote
- Update your details on the Electoral Register
- How to opt-out of the open register
- Viewing the Electoral Register
- By-elections
- My nearest - Election information
- Help for Disabled Voters
- Voter ID
- Recruitment for elections
- Community Review - Llanboidy and Whitland Community Council Areas
More from Council & Democracy