Building Control

The proper handling of personal information by Carmarthenshire County Council is very important to the delivery of our services and maintaining public confidence.

Personal data is any information that relates to a person who can be directly or indirectly identified from the information. The terms ‘information’ and ‘personal data’ are used throughout this privacy notice and have the same meaning.

To ensure that the Council treats personal information correctly, we seek to adhere in full to the requirements of Data Protection legislation.

This privacy notice has therefore been produced to explain as clearly as possible what we do with your personal data.

1. The purpose for which we use your personal data

The information we collect about you will be used for the purposes of:

Processing and deciding on your Building Regulations application, including inspections of works when development commences 

  • Enforcing the relevant requirements of the Building Regulation 2010 and the Building Act 1984
  • The legal basis for the processing of your information is to comply with our legal obligations under the above legislation.  

Where we serve an enforcement or dangerous structure notice, you are required by law to provide us with information.  If you do not give us the information we need when we ask for it, this may result in legal action under sections 35 & 36 and 77 & 78 of the Building Act.

2. What type of information do we use?

We collect the following types of personal data about you to deliver this service:

  • Name
  • Address
  • Telephone number
  • Email address
  • Application and correspondence reference numbers
  • Financial details, when you pay us a fee
  • Information about your development/property

3. Do we use information received from other sources?

To provide this service, we collect information directly from you but also receive information from the following sources:

  • Council Tax, when we need the name of an occupier of a property
  • HM Land Registry, when we need to establish ownership of a property

The following types of personal data are obtained:

  • Name
  • Address
  • Information on your land/property ownership

4. Transferring your information abroad

We use Microsoft Office 365 to process our electronic documents under the terms of a strict agreement, which safeguards your information. This personal data is hosted on servers outside the UK, but only in EU countries which are subject to the General Data Protection Regulation.

We don’t transfer any other information about you outside of the UK.

5. Who has access to your information?

We share your information with the following who we have to consult with by law when you make an application to us:

  • Dŵr Cymru Welsh Water
  • Mid and West Wales Fire and Rescue Service

We also share your personal data with the following Council services:

  • Financial Services, for invoicing purposes
  • Legal Services and our Debtors section, if debt recovery action is instigated
  • Planning Services, to establish planning permissions and where the property requires a new address
  • Our Direct Labour Organisation, where their services are required to assess a dangerous structure or make it safe
  • Property Services, to establish whether a property is owned by the Council
  • Council Tax, when we need to establish property occupation details
  • HM Land Registry, when we need to establish ownership of a property
  • Council and external structural engineers, when we need to check calculations

We provide the Health & Safety Executive and Brecon Beacons National Park with a list of applications where developments have started.

We share information on new applications with our Waste & Environmental Services and Highways adoption team.

A report on properties that have been demolished is also provided to our team which deals with the Local Land & Property Gazetteer.

There are also other specific situations where we may be required to disclose information about you, such as:

  • Where the Council is required to provide the information by law
  • Where disclosing the information is required to prevent or detect a crime
  • Where disclosure is in the vital interests of the person concerned

6. How long we will keep your information

We keep personal data relating to Building Regulations applications for 10 years after we issue a completion certificate or carry out the final inspection.

Information on enforcement of the Building Regulations is kept for 3 years after compliance with a notice or the case is closed.

7. Your Data Protection rights

You have the right to:

  • Obtain access to the personal data that Carmarthenshire Council is processing about you
  • Have any inaccurate or incomplete information rectified (corrected)
  • Withdraw your consent to processing, where this is the only basis for the processing
  • Make a complaint to the Information Commissioner’s Office (ICO), the independent body in the UK which protects information rights

In some circumstances, you may have the right to:

  • Object to the processing of your personal information
  • The erasure of your personal data
  • Restrict the processing of your personal information
  • Data portability

8. Contact details

For more information regarding this privacy notice and your rights, please contact:

Data Protection Officer
Carmarthenshire County Council
County Hall
SA31 1JP


Contact details for the Information Commissioner’s Office along with further guidance on Data Protection legislation can be found on the ICO website .

Council & Democracy